Workplace Coordinator

About The Role

We are seeking a reliable, organized, and warm Workplace Coordinator to be at the heart of our New York office. The successful candidate will exemplify Aptos’ core values and own the office's day-to-day operations while partnering closely with local stakeholders, People, IT, and Finance teams to create a vibrant and productive workplace. This role is fully onsite and sits in our Soho, New York office.

Additional Details:
This is a part-time, in-person role based in our New York City office. The position is structured as a W-2 employee role and is eligible for legally required sick and protected time off in accordance with New York State and New York City regulations. This role does not include health, dental, or additional paid vacation benefits. Compensation will be hourly and aligned with New York City requirements, including overtime eligibility where applicable. We’re looking for someone who values consistency, ownership, and being a reliable in-office presence.

What you’ll be doing:

• Oversee all daily administrative and operational duties in the New York office.
• Greet incoming visitors and receive all mail and packages, actively monitoring the intercom.
• Ensure the office environment is vibrant, inviting, and conducive to productivity and innovation for both the Aptos team and ecosystem builders.
• Manage the office budget while being resourceful and creative, submit monthly expense reports, and work closely with the Finance team.
• Ensure that all office equipment is properly maintained and serviced, manage inventory, and order supplies as needed.
• Manage office vendors and act as the main point of contact and owner of the relationship; review scope and quality of work, and evaluate any upcoming renewals.
• Monitor, track, and address incoming employee requests and facilities issues.
• Handle logistics and execution for any onsite events.
• Support the People, IT, and Marketing teams remotely from Palo Alto for local needs when necessary.

What we’re looking for:

• 3-5 years proven experience as an office manager and understanding of the nuances of workplace experience
• Strong organizational, prioritization, and time management skills; high rate of follow through 
• Excellent verbal and written communication and interpersonal skills; understands when situations require discretion and sensitivity
• Ability to work autonomously and take initiative with a sense of urgency; proactively anticipate needs before they arise 
• Solution-oriented with strong problem-solving and strategic thinking skills
• Proficiency in Google Suite, Mac OS, and generally tech savvy; able to use tech as a tool to scale impact 

The below benefits are only for full-time roles.